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Identification Documents Required to Access Health Records

This page confirms the proof of identification you will need to supply to gain access to your own or another person’s health records.

  • If you are applying to access your own health records, you require one form of identification from both sections A and B.
  • If you are applying to access someone else’s health records and the patient is under 13 years old or the person does not have the mental capacity to manage their affairs, you require one form of identification each from sections A, B and C.
  • If you are an organisation requesting access on behalf of a patient, you require a consent form as confirmed in section D.
  • If you are the Executor of a deceased patient’s estate, you will need to supply documents as confirmed in section A, B and E.
  • If you are the parent of a deceased child (up to the age of 17 years old), you will need to supply documents as confirmed in sections A, B F.
  • If you are not the Executor of the deceased patient’s estate, but have a claim arising from the death, you require one form of identification from each of sections A, B and G.

Non-urgent advice: By making this application you confirm:

By making this application you confirm the information given is correct and that you are entitled to apply for access under the terms of the Data Protection Act 2018, General Data Protection Regulations (UK). You are also confirming that you understand that it is necessary to confirm your identity and it may be necessary to obtain more detailed information in order to locate the correct personal data.

A - Confirming your name
  • Current full or provisional driving licence
  • Passport
  • Full Birth certificate
  • Adoption certificate
  • Marriage or Civil Partnership certificate
  • HM Forces ID card
  • Biometric Residence Permit
  • EU identity card
  • Current Blue Disabled Driver’s Pass
B - Confirming your address
  • Utility bill, except mobile phone bill, (not older than 3 months)
  • Driving License (If not used for proof of name)
  • Hospital letter (not older than 6 months)
  • Bank statement (not older than 3 months)
  • Council tax bill for the current year
  • Mortgage statement for the current year
  • Benefits Book
  • Tenancy agreement
  • House or motor insurance certificate
  • Hostel registration certificate
  • HC2 certificate
  • P45 or P60 statement
C - Applying for another person's health records
  • Health and Welfare Lasting Power of Attorney.
  • Full birth certificate or adoption certificate of the child if under 13 years old.
  • Full marriage certificate of parents if details not on the birth certificate.
  • Full certificate of adoption if the patient is under 13 years old.
  • Parental Responsibility Order if the patient is under 13 years old.
  • Signed declaration from the Data Subject (patient) themselves if the patient has capacity and is over 13 years old.
  • Court of Protection Order appointing you as a personal deputy for the personal welfare of the Data Subject.
D - An organisation requiring consent
  • Consent form signed by the patient.
E - Executor of deceased patient's Estate
  • Confirmation of appointment as Executor of Estate (Certified copy of letters of Administration or Grant of Probate).
  • Last will and testament
F - Parent of a deceased child
  • Full birth certificate of the child
  • Full marriage certificate of parents (if details not shown on the birth certificate)
  • Full certificate of adoption
G - Not the executor of the deceased patients estate, but I have a claim arising from the deceased patient's death
  • Letter from Solicitor
  • Correspondence from Insurance Company
  • Letter of Intent to pursue a claim
  • Court documents (where appropriate)

This document was correct at the time of printing - 05-10-2026 01:42